Corporate purchasers often have the unenviable task of outfitting entire office spaces for dozens, if not hundreds of people at a time, particularly as companies expand or relocate. Their jobs get a lot easier, when procurement officers are mindful of a few concepts throughout the process.
First, purchasers should have a plan, a holistic view of the office space. Often companies must bring several groups together, from physical plant managers and commercial landlords to human resources and functional managers, to bring everyone’s wants and needs to the table. They must bring together budgetary concerns, compliance requirements, and design for optimized workflow and connection among teams.
Next, as purchasers are following their plans, they must also be mindful of the comfort of the office workers. They can meet his desire in many ways, from proper use of lighting to innovative desk solutions, such as adjustable height desks, also known as sit-to-stand desks. For smaller office settings, purchasing managers can poll employees individually to create wish lists, while customizing for larger populations can be more challenging.
Finally, corporate purchasers should look for value, defined as the right combination of quality, price, and customer care. The old adage, “you get what you pay for,” is quite true with furniture built for office environments. Well-built pieces often outlive the companies that buy them, which is why there are many successful, local companies that market used office furniture. From a pricing perspective, it’s important to note unit cost, bulk cost, shipping and handling, as well as the soft costs of the ease of assembly in many cases, not to mention customer care that’s swift in response and deft in providing solutions to avoid unnecessary business delays.
As purchasers stay mindful of these and other considerations, the task of outfitting offices with furniture and fixtures can become a part of the company’s success story, rather than a problem-laden path to follow.